SY24-25 PER SESSION VACANCY NOTICE # 1779: School Secretary - Afterschool & Weekend Services Payroll Secretary (Office of Related Services)

(CONTINGENT UPON FUNDING AVAILABILITY AND PROGRAMMATIC APPROVAL; this position is subject to budget approval and availability and may be withdrawn at any time)

 

POSITION:

Afterschool & Weekend Services Payroll Secretary (Approximately 5 positions)

 

LOCATION:

Various New York City Department of Education locations; the activity can be performed from applicants’ regular DOE work location

 

ELIGIBILITY REQUIREMENTS:

Licensed NYCPS Payroll Secretary

 

SELECTION CRITERIA:

• At least three (3) years of satisfactory (Highly Effective/Effective) experience within the NYCPS.
• Currently working or retired from the NYCPS as a licensed DOE payroll secretary.
• Well versed with Chancellor’s Regulation C-175 and NYDOE Per Session timekeeping.
• Trained and authorized to enter payroll.
• Knowledge of timekeeping for Special Education Teachers, Speech/Language Therapists, Occupational Therapists, Physical Therapists, and other related services titles is a plus.
• Available to work weekdays, weeknights and weekends beginning November 2024.
• Proficiency with Microsoft Office applications, especially Excel, for staff attendance and appointment scheduling/rescheduling a plus.
• Record of satisfactory work performance.
• Excellent record of attendance and punctuality.
• Excellent communication, organizational, interpersonal, and problem-solving skills.
• Ability to perform office tasks, including scanning, photocopying, and emailing.

 

DUTIES/RESPONSIBILITIES:

• Work under the direct supervision of respective Related Services operations teams and respective program managers to ensure that per-session timesheets are processed on schedule according to NYCPS standard operating procedures.
• Perform payroll and attendance using DOE systems and Microsoft applications
• Collect and review timesheets for per session employees working in related services activities and enter per session payroll in the Cybershift system.
• Demonstrate capacity to relate with respectful, effective communication, and interpersonal skills with Special Education Teachers, SP/OT/PT providers, school administrators, Cybershift unit.
• Manage payroll inquiry system if payroll discrepancies arise in EIS or Cybershift
• Must attend professional development training sessions related to specific program operations.

 

WORK SCHEDULE:

Various dates and times, weekdays, and weekends, beginning November 2024 through June 30, 2025.

 

Hours up to, but not limited to the approximate number of hours listed. Additional hours may be granted upon the approval of the hiring manager.

 

SALARY:

Per Session rates as per the relevant union/organization of the advertised title (Collective Bargaining Agreement). Contingent upon funding availability and programmatic approval.

 

APPLICATION INSTRUCTIONS:

Send application: OP 175, copy of resume and cover letter to: WeekendAfterschoolAcademy@schools.nyc.gov with subject header “Afterschool & Weekend Services Payroll Secretary”.

 

PLEASE INCLUDE THE ABOVE CIRCULAR NUMBER ON YOUR APPLICATION

 

If you have any questions about this activity, please e-mail WeekendAfterschoolAcademy@schools.nyc.gov  

 

Please visit the New York City Department of Education website for more information on per session opportunities: https://www.schools.nyc.gov/careers/other-jobs-in-schools/per-session-jobs